JDDW2022 (Japan Digestive Disease Week 2022) FUKUOKA

JDDW2022 FUKUOKA

Notification and Request

I. Participant Registration

1. Reception desk for registration

The reception desk for registration will operate at the following times (*the dates and times below apply to all participating societies).

Registration Reception Desk

On the day registration
(October 27–29)
Fukuoka International Congress Center 1F Entrance Lobby 7:30–17:30
Day 4 will be of only Educational Lectures in Japanese

2. Participation fees

The participation fee is JPY15,000. Please pay the fee at the reception desk in the venue. All major credit cards are accepted (AMEX, DINERS, JCB, MASTER, VISA).

*
To registered participants:
For those people who have completed advance registration procedures, please be sure to bring the exchange voucher that was issued at the time of advance registration.

3. ID card  *Please note that ID cards CANNOT be reissued.

Please fill in your name and affiliation on your ID card and wear it at all times.
Participants not clearly displaying their ID cards will not be able to gain access to the venue.

4. CD-ROM version of the abstract booklet

Participants who have registered to participate will be provided with a Joint Program and a CD-ROM version of the abstract booklet.

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Copyright of all presentations at JDDW belongs to the participating societies, and participants are requested to bear this in mind when quoting excerpts from any of the presentation texts, etc.
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Computer terminals and printers will be available at the Business Center at Fukuoka International Congress Center 5F Lobby so that CD-ROM contents can be viewed on site. The CD-ROM version of the abstract booklet is searchable, using a free search function for the entire contents.

5. E-abstract application “JDDW”

An e-abstract application for iPhones and Android terminals is also available to use (enabling presentation searches and creation of personalized schedules).

Application name JDDW 2022
Dates available Oct. 1 – Nov. 30, 2022
Method of use Download from the JDDW 2022 website or search for "JDDW" on the App Store or Google Play.
Usage fees Free of charge (communication chargers from your provider will apply for downloading the application)
Compatible equipment iPhone, iPod touch, iPad, Android smart phones
Introduction of the major functions of the e-abstract application
  • Searching: Search and confirm the details of each presentation.
  • Bookmark: Register the programs you intend to participate in and show them in list form on screen.
  • Alarm: Receive notifications of your bookmarked schedule of programs.
  • Ongoing session: View ongoing programs.
  • Timetable: Confirm the timings and locations of each program in list form.
  • Venue map: Utilize session-based venue search and location-based session search.

6. Guide to Digital Poster viewing

At JDDW 2022, we have introduced digital posters for general presentations. You may freely view digital poster presentation abstracts during JDDW 2022 using PCs provided in the viewing area (Marine Messe Fukuoka 1F Arena).
At Digital Poster rooms, you may also view the posters on your own computer (excluding iPad and smartphone). Please enter the ID/password printed on your ID card into the space on the top page of the website.

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Photography of PC monitors for viewing is prohibited.
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The number of the PCs is limited. Please refrain from occupying the PC for a long time as significant congestion is expected.
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All the posters can be viewed not only on the day of the presentation, but throughout the conference, on the computers installed in the venue for viewing.
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You can search for the desired poster wherever you are in the venue.

7. Cloak

Cloak will be located at: Fukuoka Kokusai Center 1F Entrance Lobby
Fukuoka Sunpalace 2F Main Hall Lobby
Fukuoka International Congress Center 1F Entrance Lobby
Marine Messe Fukuoka 1F Entrance Lobby
Opening hours: 7:30–17:30
*
To Satellite Symposium participants:
Please pick up your belongings and bring them with you to the venue before the Satellite Symposium starts.

For speakers at theme sessions

Presentation slides for theme sessions (Symposia, Panel Discussions, and Workshops), and Sponsored Event, including non-international sessions, are required to be created in English language (language for oral presentation at non-international sessions is Japanese).

1. Instructions

  1. Oral presentations for JDDW 2022 (Lectures, Theme Session, and Sponsored Event abstracts) must be computer-based. Please follow the instructions shown below in making preparations for your presentation.
    *
    You may use a laptop PC, USB flash memory drive or CD-ROM (CD-R or CD-RW) for your presentation, but not MO, FD, ZIP, or DVD.
    Please be sure to bring a backup USB flash memory drive or CD-ROM just in case of any trouble.
    The name of your presentation file should be a combination of 1) your presentation number, 2) your name, and 3) the number of the presentation room.
    Example: IS-S1-3_H_Hanako Shokaki 8
    You will use the mouse and monitor of the main screen provided on the podium in the presentation room. There will not be a PC on podium. You will have only a monitor and a mouse.
    There is no printer available at Operation Center so make sure to bring the hard copy of your presentation or script with you if necessary.
    *
    Specify a display area aspect ratio of 16:9 for the pages of your presentation.
  2. The time to end your oral presentation will be signaled by a light. We request that all presenters observe the time limits.

2. Presenter acceptance

  1. All data should be submitted to the Operation Center at the venue. Please inform the Operation Center of the venue name and presentation number no later than one hour before your presentation.
    The Operation Center will receive your data and copy it to the server. The copied data will be sent to the presentation venue and will be ready. Please take your seat and wait for your presentation near the seats reserved for the next presenters (at the front left side of the venue). The organizers assume full responsibility for the deletion of the data after the conference.

    2022 Operations Center

    For presenter at Room 1 Fukuoka Kokusai Center 1F Entrance Lobby
    For presenter at Room 2 - 3 Fukuoka Sunpalace 2F Banquet Room Lobby
    For presenter at Room 4 - 11 Fukuoka International Congress Center 2F Lobby
    For presenter at Room 12 - 13 Marine Messe Fukuoka 2F Room 12 Lobby
  2. Presenters should take seats reserved for the next presenters, immediately after the presenter before you has begun his or her oral presentation.

3. When bringing your own laptop, please note the following

  1. If bringing your own laptop, you can use a laptop running Windows (Windows 10) or Mac OS (Mac OS X 10.10 or later [if not bringing your own, Mac OS X 10.10 or later]) with a USB port. Please use PowerPoint only.
  2. If your PowerPoint presentation file contains video (movie), we recommend that you bring your own laptop (there is a possibility that the laptop made available at the venues may not be able to play the videos). Even when bringing your own laptop, please bring backup data on a USB flash drive or CD-ROM, in case your computer malfunctions. Moreover, please be sure to bring your PC AC adapter.
  3. If bringing an iPad, Windows touch-panel PC or tablet PC, you will be giving a presentation with it connected via a mini D-sub 15-pin cable (not wirelessly). For an iPad 1, presentation will be displayed only on the external monitor and not on the iPad screen. The PCs made available at the venues do not have touch panels. If you wish to use a touch panel for your presentation, please bring your own computer.
  4. When bringing your own laptop, the PC video output cables made available at the venues are of the mini D-sub 15-pin type. Please bring a computer that can connect to such cables. Moreover, if an adapter is required to connect to the cable, please be sure to bring your own with you.
  5. The resolution of the projectors at the venues is XGA (1024×768). Please be aware that if your output cannot match this resolution, it may lead to compromised image quality.

4. When bringing a USB flash drive or CD-ROM (CD-R), please note the following

  1. When bringing a USB flash drive or CD-ROM, please save your data in the following format.

    Use PowerPoint only

    Please prepare your data using Windows: MS PowerPoint 2013, 2016, 2019, Office 365 or Mac: MS PowerPoint 2019, Office 365.

    To avoid garbage characters, use only the following fonts

    English: Century, Century Gothic

    For video, use only video which can be played by the following software

    Windows: Windows Media Player 12
    Mac: Quick Time Player 10

    Caution regarding video files

    If the size of the video exceeds 500 MB, please bring your own computer for the presentation.
    Windows:
    Please make sure that your video files are playable with the codecs included in a standard installation of Windows Media Player 12. (WMV format is recommended.)
    Mac:
    Please make sure that your video files are playable with the codecs included in the standard installation of QuickTime Player 10. (MOV format is recommended.)

  2. If your presentation file contains links to other data (still images, video, graphs, etc.), please be sure to have the source data saved, and check beforehand that they work correctly.
    Note: Please make sure your data work correctly beforehand on a computer other than the one on which the files were created.
  3. The computers made available for use at the venues will be as follows.

    Windows 10

    Application software: Windows MS PowerPoint 2013, 2016, 2019, Office 365

    Mac OS X 10.10 or later

    Application software: Mac MS PowerPoint 2019, Office 365

  4. The venue Operation Centers will have the latest security software installed on all computers, taking all possible anti-virus measures. However, please bring your own storage media after scanning it with security software with the most recent virus definitions, and confirming that is virus-free.

For speakers at digital poster session (General Session)

1. Presentation times and discussions

At JDDW 2022, general abstracts are presented by digital posters. Presentation times and discussion times for general topics are as follows   To be confirmed

The Japanese Society of Gastroenterology
Outstanding Poster Award (presentation ● min, discussion ● min/total ● min)
General topic (presentation ● min, discussion ● min/total ● min)
Japan Gastroenterological Endoscopy Society
Outstanding Poster Award (presentation ● min, discussion ● min/total ● min)
General topic (presentation ● min, discussion ● min/total ● min)
The Japan Society of Hepatology
Outstanding Poster Award (presentation ● min, discussion ● min/total ● min)
General topic (presentation ● min, discussion ● min/total ● min)
The Japanese Society of Gastroenterological Surgery
Outstanding Poster Award (presentation ● min, discussion ● min/total ● min)
General topic (presentation ● min, discussion ● min/total ● min)
The Japanese Society of Gastrointestinal Cancer Screening
Outstanding Poster Award (presentation ● min, discussion ● min/total ● min)
General topic (presentation ● min, discussion ● min/total ● min)
International Poster
Outstanding Poster Award (presentation ● min, discussion ● min/total ● min)
General topic (presentation ● min, discussion ● min/total ● min)
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Your presentation slide data will be pre-registered, so there is no need to come to the Operation Center on the day.
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Presentations can be practiced during non-presentation times in each booth within the poster venue.

2. Presentations

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Presentations utilizing video may be made.
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It is possible to maintain print quality by utilizing a full high-vision monitor for individual slides (slide mode) while maintaining visibility with a list of slides (poster mode) imitating a traditional poster.

Poster mode

You can display 15 slides (3-row, 5-column format), not including the title slide.
Poster mode

Slide mode

You can display slides one-by-one for your presentation.
Slide mode

Screen image during the Q&A session

During the Q&A session, you can select two slides from among your presentation slides for display side-by-side.
Screen image during the Q&A session
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On the bottom left of the screen, the remaining time is displayed. Please strictly observe your presentation time.

3. Registration

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Presentation data is to be registered in advance. A link to the registration screen will be displayed on the JDDW 2022 website from September 21 (Wed) to October 6 (Thu), 2022 (Japan time).
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Registration information can be modified any number of times during the registration period. After October 7 (Fri) (Japan Time), the screen will be closed, so it will not be possible to make substitutions or modifications. If you do not complete your registration before the deadline, your presentation will be cancelled automatically, and you may receive a penalty.
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Registered data cannot be replaced even if you bring your data to the operations center on the day.
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On the day of your presentation, please report to the poster counter at the entrance to the poster venue at least 30 minutes prior to your presentation.

Please contact the pre-registration support division for poster presentation data. (to be setup in September, 2022)

4. Data creation

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Please create presentation data using PowerPoint. Compatible versions are 2013, 2016, 2019, Office 365.
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Do not create data in a large format like a traditional poster presentation. Please create individual slides.
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Specify a display area aspect ratio of 4:3 for the pages of your presentation.
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Only the following fonts can be used.
Century, Century Gothic
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Your PowerPoint file will be converted to image format when you register in order to prevent layout collapse.
Therefore screen switching animations and animations within pages cannot be used.
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Movies can be used inside PowerPoint. Up to 200MB of data can be registered (total data including both the PPT file and video files). Check the data beforehand to ensure that videos play automatically when the pages in which they are embedded are displayed.
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Up to 15 slides can be registered. Please use slides 1 through 14 for your presentation, and slide 15 for the conflict of interest disclosure information. The title slide (bearing the presentation title and presenter names) will be displayed in a different location, so make sure not to include it with the presentation slides.

slide

IV. Prohibition of Addition or Change to submitted abstract

At presenting abstracts, JDDW does not allow new information included to slides.
The slides must consist of the information in an abstract that is submitted and reviewed.

V. Disclosure of conflicts of interests during presentations

Potential conflicts of interest must be disclosed when making oral presentations. This information must be shown using the disclosure statement of your society on the screen for theme sessions, the digital poster for International Poster Session.

The conflicts of interest subjected for disclosure are the ones related to a presenting abstract not personalized(private).

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Please disclose actual statement about presenting abstract, for COI slide may be captured in a picture

Disclosure standard and statements of the various societies can be found at the URL below. Prepare your statement accordingly.

Conflict of interest disclosure statements for presentation
https://www.jddw.jp/english/coi.html#coi_form

VI. Penalty for cancellation of abstract after the notification of acceptance and absence without notice on the day of the event

Please note that you may be subject to be penalized by the academic society when cancellation of abstract after the notification of acceptance was issued or your absence without notice on the day of the event was confirmed.

VII. For chairperson and discussant of International sessions

1. Registration

Please come to the venue at least 30 minutes before the start of your session and inform the coordinator at the entrance to the venue of your arrival.

VIII. For participants

1. Photos and video

Participants are prohibited from taking photos or videos of the screen during presentations at JDDW 2022.
Please do not take photos or record videos at the presentation venue and the digital poster session venue.

2. Q&A

If you wish to ask a question during a session, you may do so with permission of the moderator/leader after stating your organization and name.

3. Programs

(i)
As we informed you in the application guidelines for topics, joint sessions on topics will be attributed to the academic society nominated by the presenters.
(ii)
Presentations with mark are denoted awarded prizes for Congress' Presidents Award, as judged by Congress' Presidents of each poster outstanding society.
(iii)
Presentations with ★ mark are denoted awarded prizes for Outstanding Poster Award, as judged by peer reviewers of each academic society.
(iv)
Presentations with mark are denoted awarded prizes for Young Investigator Award, as judged by peer reviewers of each academic society.
(v)
Presentations with mark are denoted awarded prizes for Travel Award Program winners, as judged by peer reviewers of each academic society.
(vi)
The topics printed in the program are taken directly from the summary of applications received over the Internet. For this reason, the writing style is not unified (except for a portion that has been automatically modified). Note that the organizations the presenters belong to, together with their English names, are expressed using abbreviations based on the rules of the JDDW 2022 Operating Committee.
*
After the deadline for topic registration, we investigated the official names of these societies and chose abbreviations for them. Please note that as a result, our names for societies may differ from their official names.

4. Online poll

Some sessions adopt online poll system using JDDW app. It will be available to join the discussions. (Japanese only)

5. Breakfast seminars

Breakfast seminars will be held from 8:00 throughout the conference.

6. Admission ticket for Luncheon Seminar

Numbered tickets will be used to attend the luncheon seminars. QR code system will be used for JDDW 2022. A seminar ticket will be issued by scanning a QR code printed on each participant’s ID card. Only one ticket can be issued per day. The tickets will be issued on a first-come first-served basis. When the seminar is fully booked, no more tickets will be issued. Ticket holders have priority in attending the seminar. Tickets will become void once the seminar starts so be sure to arrive on time. No ticket is required for attending Breakfast Seminars and Satellite Symposium.

Ticket issuing time 7:30–11:00 for Luncheon Seminars on the day
13:45–17:30 for a part of the tickets of Luncheon Seminars on the next day
(Note that a part of tickets for October 27’s seminars will be distributed at 16:00–18:30 on October 26)
Ticket-issuing Machine Luncheon Seminars Tickets Distribution will be located at Fukuoka Kokusai Center 1F Entrance Lobby, Fukuoka International Congress Center 1F Entrance Lobby, Fukuoka Sunpalace 2F Banquet Room Lobby, and Marine Messe Fukuoka 1F Entrance Lobby.
(Note that a part of tickets for October 27’s seminars will be distributed at Hotel Nikko Fukuoka 1F Main Lobby and Hotel Okura Fukuoka 1F Main Lobby on October 26)

7. Commercial exhibition

A commercial exhibition will be held at Marine Messe Fukuoka 1F Arena, from 9:00–17:00, from October 27 to 29.

8. First-aid room

For the duration of JDDW a first-aid room will be available in Fukuoka International Congress Center 1F Administration Office.
If necessary, the staff will refer you to a nearby hospital. For inquiries about the first-aid room, please contact the headquarters
(Fukuoka International Congress Center 4F 407, TEL: +81-●●-●●●-●●●●)

9. Wireless LAN spots

Free Wi-Fi is available in all areas. (Fukuoka Kokusai Center, Fukuoka Sunpalace, Fukuoka International Congress Center, Marine Messe Fukuoka)
SSID: FCC_Free_WiFi Password: None

10. Contacting other participants

If you wish to contact someone inside the venue, please come to General Information located in Fukuoka International Congress Center 1F Entrance Lobby.
Message boards will be set up in the following locations for participants to post contact messages.

Fukuoka Kokusai Center 1F Entrance Lobby
Fukuoka International Congress Center 1F Entrance Lobby
Marine Messe Fukuoka 1F Entrance Lobby
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There will be no paging by announcement or slides in the presentation venue.

11. Lost and found

Any items that have been handed in to the lost and found will be stored at General Information located in Fukuoka International Congress Center 1F Entrance Lobby.

12. Shuttle bus service

Shuttle bus

Free shuttle buses are available between Hotel Nikko Fukuoka, Hotel Okura Fukuoka, and Fukuoka International Congress Center during JDDW 2022.

*Running times: Oct.27–29   7:00 – 18:00
*Intervals: 5–15 min for Hotel Nikko Fukuoka and Fukuoka International Congress Center route
7–20 min for Hotel Okura Fukuoka and Fukuoka International Congress Center route
Shuttle taxi

Free shuttle taxies are available between Fukuoka International Congress Center and Marine Messe Fukuoka during JDDW 2022.
Please utilize the service to attend the sessions at Room 12 and 13.

*Running times: Oct.27–29   7:15 – 18:00

13. Smoking

Smoking is prohibited in the venue of JDDW 2022.

14. Shipping

There is no shipping service at JDDW 2022. Fukuoka Sunpalace is available for baggage shipping. (1F Front desk)

15. Inquiries during JDDW 2022

During the period of JDDW, please direct any inquiries relating to JDDW or the participating societies to the Operations Center.

JDDW2022 Headquaters (Fukuoka International Congress Center 4F 407)

TEL: +81-●●-●●●-●●●●   
FAX: +81-●●-●●●-●●●●
*Only available during JDDW 2022.

E-mail: fukuoka2022en[A]jddw[D]jp( Please change [A] to @ and [D] to . )

Fukuoka International Congress Center
2-1 Sekijo-machi, Hakata-ku, Fukuoka City 812-0032, JAPAN
TEL: +81-92-262-4111   
FAX: +81-92-262-4701
Fukuoka Kokusai Center
2-2 Chikko-honmachi, Hakata-ku, Fukuoka City 812-0021, JAPAN
TEL: +81-92-272-1111   
FAX: +81-92-272-1074
Fukuoka Sunpalace
2-1 Chikko-honmachi, Hakata-ku, Fukuoka City 812-0021, JAPAN
TEL: +81-92-272-1123   
FAX: +81-92-272-1357
Marine Messe Fukuoka
7-1 Okihama-machi, Hakata-ku, Fukuoka City 812-0031, JAPAN
TEL: +81-92-262-3111   
FAX: +81-92-262-8855

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