1. Reception desk for registration
The reception desk for registration will operate at the following times (*the dates and times below apply to all participating societies).
Registration Reception Desk
|Registration Reception Desk
Participant Registration Desk:
- Portopia Hotel Main Building 1st floor lobby
2. Participation fees
The participation fee is JPY15,000. Please pay the fee at the reception desk in the venue. All major credit cards are accepted (AMEX, DINERS, JCB, MASTER, VISA).
|*||To registered participants:
For those people who have completed advance registration procedures, please be sure to bring the exchange voucher that was issued at the time of advance registration.
3. ID card *Please note that ID cards CANNOT be reissued.
Please fill in your name and affiliation on your ID card and wear it at all times.
Participants not clearly displaying their ID cards will not be able to gain access to the venue.
4. CD-ROM version of the abstract booklet
Participants who have registered to participate will be provided with a Joint Program and a CD-ROM version of the abstract booklet.
|*||Copyright of all presentations at JDDW belongs to the participating societies, and participants are requested to bear this in mind when quoting excerpts from any of the presentation texts, etc.|
|*||Computer terminals and printers will be available at the Rose / Iris Business Center on the B1F of Portopia Hotel South Wing, so that CD-ROM contents can be viewed on site. The CD-ROM version of the abstract booklet is searchable, using a free search function for the entire contents.|
5. E-abstract application "JDDW"
An e-abstract application for iPhones and Android terminals is also available to use (enabling presentation searches and creation of personalized schedules).
|Application name||JDDW 2019|
|Dates available||Oct. 1 - Nov. 30, 2019|
|Method of use||Download from the JDDW 2019 website or search for "JDDW" on the App Store or Google Play.|
|Usage fees||Free of charge (communication chargers from your provider will apply for downloading the application)|
|Compatible equipment||iPhone, iPod touch, iPad, Android smart phones|
Introduction of the major functions of the e-abstract application
6. Guide to Digital Poster viewing
At JDDW 2019, we have introduced digital posters for general presentations. You may freely view digital poster presentation abstracts during JDDW 2019 using PCs provided in the viewing area (Kobe International Exhibition Hall No.1 Building 1F, No.3 Building 1F).
At Digital Poster rooms, you may also view the posters on your own computer (excluding iPad and smartphone). Please enter the ID/password printed on your ID card into the space on the top page of the website.
|*||Photography of PC monitors for viewing is prohibited.|
|*||The number of the PCs is limited. Please refrain from occupying the PC for a long time as significant congestion is expected.|
|*||All the posters can be viewed not only on the day of the presentation, but throughout the conference, on the computers installed in the venue for viewing.|
|*||You can search for the desired poster wherever you are in the venue.|
|Cloak will be located at:||Kobe International Exhibition Hall No.1 Building 2F|
|Portopia Hotel Main Building B1F|
|Portopia Hotel South Wing 1F|
|Kobe International Conference Center B1F|
|*||To Satellite Symposium participants:
Please pick up your belongings and bring them with you to the venue before the Satellite Symposium starts.
Presentation slides for theme sessions (Symposium, Panel Discussion, Workshop, and Sponsored Event), including non-international sessions, are required to be created in English language (language for oral presentation at non-international sessions is Japanese).
|*||You may use a laptop PC, USB flash memory drive or CD-ROM (CD-R or CD-RW) for your presentation, but not MO, FD, ZIP, or DVD.
Please be sure to bring a backup USB flash memory drive or CD-ROM just in case of any trouble.
2. Presenter data submissions
|For presenter at Room 1 - 3||Kobe International Exhibition Hall No.2 Building 1F Lobby|
|For presenter at Room 4 - 7,11||Portopia Hotel South Wing 1F Lobby (in front of Ohwada banquet room)|
|For presenter at Room 8 - 10||Portopia Hotel Main Building B1F Lobby (in front of Kairaku banquet room)|
|For presenter at Room 12, 13||
Kobe International Conference Center 3F Lobby (in flont of International Conference Room)
3. Note for bringing your laptop PC
4. Note for bringing in USB flash memory drive and CD-ROM (CD-R)
|*||Only PowerPoint application is available for your presentation.
Your presentation file should be created with MS PowerPoint 2010, 2013, 2016, 2019 for Windows, or MS PowerPoint 2008, 2011 for Macintosh.
|*||In order to avoid character corruption, only the following fonts can be used: Century, Century Gothic|
|*||Regarding the use of movie data, make sure that data is capable of running on either of the following software:
Windows: Windows Media Player 11
Macintosh: Quick Time Player 10
|*||Cautions regarding video files:
If the size of video files exceeds 500 MB, please bring your own computer for the presentation.
Windows: Please make sure that your video files can be played with a codec included in a standard installation of Windows Media Player 11. (WMV format is recommended.)
Mac: Please make sure that your video files can be played with a codec included in the standard installation of QuickTime Player 10. (MOV format is recommended.)
|*||Make sure that files can be working on PCs other than the one on which the files are created.|
|*||OS: Windows 10
Application software: Windows MS PowerPoint 2010, 2013, 2016, 2019.
|*||OS: Macintosh OS X 10.6 or later versions
Application software: Macintosh MS PowerPoint 2008, 2011.
1. Presentation times and discussions
At JDDW 2019, general abstracts are presented by digital posters. Presentation times and discussion times for general topics are as follows
|*||All digital poster presentation data should be registered in advance. Presenters will not need to come to Operation Center at the venue.|
|*||Presenters can practice their presentations during non-presentation times in each booth within the digital poster venue.|
|*||Presentations utilizing video may be made.|
|*||It is possible to maintain print quality by utilizing a full high-vision monitor for individual slides (slide mode) while maintaining visibility with a list of slides (poster mode) imitating a traditional poster.|
You can display 15 slides (3-row, 5-column format), not including the title slide.
You can display slides one-by-one for your presentation.
Screen image during the Q&A session
During the Q&A session, you can select two slides from among your presentation slides for display side-by-side.
|*||On the bottom left of the screen, the remaining time is displayed. Please strictly observe your presentation time.|
|*||Presentation data is to be registered in advance. A link to the registration screen will be displayed on the JDDW 2019 website from Noon, September 25 (Wed) to Noon, October 10 (Thu), 2019 (Japan Time).|
|*||Registration information can be modified any number of times during the registration period. After October 11 (Fri) (Japan Time), the screen will be closed, so it will not be possible to make substitutions or modifications. If you cannot to complete your registration before the deadline, your poster will be cancelled automatically, and you will possibly be penalized.|
|*||Registered data cannot be replaced even if you bring your data to the operations center on the day.|
|*||On the day of your presentation, please check-in at the counter at the entrance of the poster venue at least 30 minutes prior to your presentation.|
[Digital poster registration support desk]
4. Data creation
|*||Please create presentation data using PowerPoint. Compatible versions are 2010, 2013, 2016, 2019 (PowerPoint 2016 for Windows is recommended).|
|*||Do not create data in a large format like a traditional poster presentation. Please create individual slides.|
|*||Specify a display area aspect ratio of 4:3 for the pages of your presentation.|
|*||Only the following fonts can be used:
Century, Century Gothic
|*||Your PowerPoint file will be converted to image format when you register in order to prevent layout collapse. Therefore, screen switching animations and animations within pages cannot be used.|
|*||Movies can be used inside PowerPoint. Up to 200MB of data can be registered (total data including both the PPT file and video files). Check the data beforehand to ensure that videos play automatically when the pages in which they are embedded are displayed.|
|*||Up to 15 slides can be registered. Please use slides 1 through 14 for your presentation, and slide 15 for the conflict of interest disclosure information. The title slide (bearing the presentation title and presenter names) will be displayed in a different location, so make sure not to include it with the presentation slides.|
Potential conflicts of interest must be disclosed when making oral presentations. This information must be shown using the disclosure statement of your society on the screen for theme sessions, the digital poster for International Poster Session.
The conflicts of interest subjected for disclosure are the ones related to a presenting abstract not personalized(private).
|*||Please disclose actual statement about presenting abstract, for COI slide may be captured in a picture|
Disclosure standard and statements of the various societies can be found at the URL below. Prepare your statement accordingly.
Conflict of interest disclosure statements for presentation
|V.||Penalty for cancellation of abstract after the notification of acceptance and absence without notice on the day of the event|
Please note that you may be subject to be penalized by the academic society when cancellation of abstract after the notification of acceptance was issued or your absence without notice on the day of the event was confirmed.
|VI.||For chairperson, discussant of International sessions, and commentator|
Please come to the venue at least 30 minutes before the start of your session and inform the coordinator at the entrance to the venue of your arrival.
1. Photos and video
Participants are prohibited from taking photos or videos of the screen during presentations at JDDW 2019.
Please do not take photos or record videos at the presentation venue and the digital poster session venue.
If you wish to ask a question during a session, you may do so with permission of the moderator/leader after stating your organization and name.
|*||After the deadline for topic registration, we investigated the official names of these societies and chose abbreviations for them. Please note that as a result, our names for societies may differ from their official names.|
4. Online poll
Some sessions adopt online poll system using JDDW app. It will be available to join the discussions. (Japanese only)
5. Breakfast seminars
Breakfast seminars will be held from 8:00 throughout the conference.
6. Admission ticket for Luncheon Seminar
Numbered tickets will be used to attend the luncheon seminars. QR code system will be used for JDDW 2019. A seminar ticket will be issued by scanning a QR code printed on each participant’s ID card. Only one ticket can be issued per day. The tickets will be issued on a first-come first-served basis. When the seminar is fully booked, no more tickets will be issued. Ticket holders have priority in attending the seminar. Tickets will become void once the seminar starts so be sure to arrive on time. No ticket is required for attending Breakfast Seminars and Satellite Symposium.
|Ticket issuing time||7:30-11:00 for Luncheon Seminars on the day
13:45-17:30 for a part of the tickets of Luncheon Seminars on the next day
(Note that a part of tickets for November 21’s seminars will be distributed at 16:00-18:30 on November 20)
|Ticket-issuing Machine||Luncheon Seminars Tickets Distribution will be located at Kobe International Exhibition Hall No.1 Building 2F, and Portopia Hotel South Wing B1F Emerald. (Note that a part of tickets for November 21’s seminars will be distributed at only Kobe International Exhibition Hall No.1 Building 2F on November 20)|
7. Commercial exhibition
A commercial exhibition will be held at Kobe International Exhibition Hall No.1 Building 1F, Kobe International Exhibition Hall No.3 Building, from 9:00-17:00, from November 21 to 23.
8. First-aid room
For the duration of JDDW a first-aid room will be available in CS Room on Portopia Hotel Main Building 1F If necessary, the staff will refer you to a nearby hospital. For inquiries about the first-aid room, please contact the headquaters (Portopia Hotel South Wing 5F 552+554, TEL: +81-78-302-7632).
9. Wireless LAN spots
You can access to the Internet through a free wireless LAN in all area of Kobe International Exhibition Hall No. 1 to 3 and Kobe International Conference Center.
SSID: jddw2019 Password: kobe2019
10. Contacting other participants
If you wish to contact someone inside the venue, please come to General Information located in Kobe International Exhibition Hall No.1 Building 2F, Portopia Hotel Main Building 1F Lobby.
Message boards will be set up in the following locations for participants to post contact messages.
|Kobe International Exhibition Hall||No.1 Building 2F|
|Portopia Hotel||South Wing 1F Lobby|
|Kobe International Conference Center||3F Lobby|
|*||There will be no paging by announcement or slides in the presentation venue.|
11. Lost and found
Any items that have been handed in to the lost and found will be stored at General Information located in Kobe International Exhibition Hall No.1 Building 2F, Portopia Hotel Main Building 1F Lobby.
12. Shuttle bus service
|* Running times:||November 21 (Thu) to November 23 (Sat), 7:00 – 18:00 (every 20 minutes)2|
|November 24 (Sun) Only at the following times 7:15 – 9:00, 15:00 – 16:00|
|*||Given the limited number of vehicles available, priority may be given to participants with limited mobility or other infirmities. Your understanding is appreciated.|
|*||Running times: November 21 (Thu) to November 24 (Sun), 7:00 – 21:40 (every about 20 minutes)|
|*||Considerable congestion is expected.
So if you are in a hurry, please use the Port-liner together.
Smoking is prohibited in the venue of JDDW 2019.
There is no shipping service at JDDW 2019.
15. Inquiries during JDDW 2019
During the period of JDDW, please direct any inquiries relating to JDDW or the participating societies to the Operations Center.
JDDW2019 Headquaters (Portopia Hotel South Wing 5F 552+554)
TEL: +81-78-302-7632 FAX： +81-78-302-7635
*Only available during JDDW 2019.
|■||Kobe International Exhibition Hall
6-11-1 Minatojima Nakamachi, Chuo-ku, Kobe 650-0046, JAPAN
TEL: +81-78-302-1020 FAX: +81-78-302-1870
|■||Kobe Portopia Hotel
6-10-1 Minatojima Nakamachi, Chuo-ku, Kobe 650-0046, JAPAN
TEL: +81-78-302-1111 FAX: +81-78-302-6877
|■||Kobe International Conference Center
6-9-1 Minatojima-nakamachi, Chuo-ku, Kobe 650-0046, JAPAN
TEL: +81-78-302-5200 FAX: +81-78-302-6485
Copyright © JDDW 2019. All Rights Reserved.