Japan Digestive Disease Week 2019 [JDDW 2019 KOBE]

2019.11.21[THU.] - 24[SUN.] /Kobe Convention Center


Presentation format (For Theme Sessions)

For speakers at theme sessions

Presentation slides for theme sessions (Symposia, Panel Discussions, and Workshops), and Sponsored Event, including non-international sessions, are required to be created in English language (language for oral presentation at non-international sessions is Japanese).

1. Instructions

  • Oral presentations at JDDW 2019 (lectures, theme session presentations, sponsored event) must be computer-based. Please prepare them as follows.

    For computer presentations, you can either bring your own laptop, or you can register the data by bringing it on a USB flash drive or CD-ROM. To avoid problems, please bring backup media with you. Other media, such as MO, floppy disk, ZIP or DVD cannot be accepted.

    The presentation data file name should be in the following order:
    (Presentation No.) (Name) (Venue No.)
    Example: [IS-S3_H Joe Gastro 8]

    At the venue, the presenters will have to manage the equipment and materials on the podium. There will be no PC on the podium but only a monitor and a mouse.

    Please prepare any handouts of presentation data yourself and bring the handouts with you. The event venues (such as the Operations Center) will not be able to handle such matters on the day.
    *Specify a display area aspect ratio of 4:3 for the pages of your presentation.

  • The time to end your oral presentation will be signaled by a light. We request that all presenters observe the time limits.

2. Presenter acceptance

  • All data should be submitted to the Operation Center at the venue. Please inform the Operation Center of the venue name and presentation number no later than one hour before your presentation.
    The Operation Center will receive your data and copy it to the server. The copied data will be sent to the presentation venue and will be ready. Please take your seat and wait for your presentation near the seats reserved for the next presenters (at the front left side of the venue). The organizers assume full responsibility for the deletion of the data after the conference.

    2019 Operations Center

    First to Third presentation venue
    Kobe International Exhibition Hall, No.2 Building 1st floor lobby
    Fourth to Seventh, Eleventh presentation venues
    Kobe Portpia Hotel, South Building 1st floor lobby (in front of Owada banquet Room)
    Eighth to Tenth presentation venues
    Kobe Portpia Hotel, Main Building B1 floor lobby (in front of Kairaku banquet Room)
    Twelfth and Thirteenth presentation venues
    Kobe International Conference Hall, 3rd floor lobby (in front of International Conference Room)
  • Presenters should take seats reserved for the next presenters, immediately after the presenter before you has begun his or her oral presentation.

3. When bringing your own laptop, please note the following

  • If bringing your own laptop, you can use a laptop running Windows (Windows 7, Windows 8) or Mac OS (Mac OS X 10.5 or later [if not bringing your own, Mac OS X 10.6 or later]) with a USB port. Please use PowerPoint only.
  • If your PowerPoint presentation file contains video (movie), we recommend that you bring your own laptop (there is a possibility that the laptop made available at the venues may not be able to play the videos). Even when bringing your own laptop, please bring backup data on a USB flash drive or CD-ROM, in case your computer malfunctions. Moreover, please be sure to bring your PC AC adapter.
  • If bringing an iPad, Windows touch-panel PC or tablet PC, you will be giving a presentation with it connected via a mini D-sub 15-pin cable (not wirelessly). For an iPad 1, presentation will be displayed only on the external monitor and not on the iPad screen. The PCs made available at the venues do not have touch panels. If you wish to use a touch panel for your presentation, please bring your own computer.
  • When bringing your own laptop, the PC video output cables made available at the venues are of the mini D-sub 15-pin type. Please bring a computer that can connect to such cables. Moreover, if an adapter is required to connect to the cable, please be sure to bring your own with you.
  • The resolution of the projectors at the venues is XGA (1024×768). Please be aware that if your output cannot match this resolution, it may lead to compromised image quality.

4. When bringing a USB flash drive or CD-ROM (CD-R), please note the following

  • When bringing a USB flash drive or CD-ROM, please save your data in the following format.
    Use PowerPoint only
    Please prepare your data using Windows: MS PowerPoint 2010, 2013, 2016, 2019 or Mac: MS PowerPoint 2008, 2011.
    To avoid garbage characters, use only the following fonts
    English: Century, Century Gothic
    For video, use only video which can be played by the following software
    Windows: Windows Media Player 11
    Mac: Quick Time Player 10
    Caution regarding video files
    If the size of the video exceeds 500 MB, please bring your own computer for the presentation.
    Please make sure that your video files are playable with the codecs included in a standard installation of Windows Media Player 11. (WMV format is recommended.)
    Please make sure that your video files are playable with the codecs included in the standard installation of QuickTime Player 10. (MOV format is recommended.)
  • If your presentation file contains links to other data (still images, video, graphs, etc.), please be sure to have the source data saved, and check beforehand that they work correctly.
    Note: Please make sure your data work correctly beforehand on a computer other than the one on which the files were created.
  • The computers made available for use at the venues will be as follows.
    Windows 10
    Application software: Windows MS PowerPoint 2010, 2013, 2016, 2019
    Mac OS X 10.6 or later
    Application software: Mac MS PowerPoint 2008, 2011
  • The venue Operation Centers will have the latest security software installed on all computers, taking all possible anti-virus measures. However, please bring your own storage media after scanning it with security software with the most recent virus definitions, and confirming that is virus-free.


Disclosure of conflicts of interests during presentations

Potential conflicts of interest must be disclosed when making oral presentations. This information must be shown using the disclosure statement of your society on the screen for theme sessions, the digital poster for International Poster Session.

The conflicts of interest subjected for disclosure are the ones related to a presenting abstract not personalized(private).

*Please disclose actual statement about presenting abstract, for COI slide may be captured in a picture

Disclosure standard and statements of the various societies can be found at the URLs below. Prepare your statement accordingly.

Conflict of interest disclosure statements for presentation


Cancellation of abstract after the notification of acceptance was issued Absence without notice on the day of the event

Please note that you may be subject to be penalized by your academic society when cancellation of abstract after the notification of acceptance was issued or your absence without notice on the day of the event was confirmed.

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