Presentation format (For Theme Sessions)

For speakers at theme sessions

Presentation slides for theme sessions (Symposium, Panel Discussion, Workshop, and Sponsored Event), including non-international sessions, are required to be created in English language (language for oral presentation at non-international sessions is Japanese).

1. Instructions

  • Oral presentations for JDDW 2017 (Lectures, Theme Session, and Sponsored Event abstracts) must be computer-based. Please follow the instructions shown below in making preparations for your presentation.

    * You may use a laptop PC, USB flash memory drive or CD-ROM (CD-R or CD-RW) for your presentation, but not MO, FD, ZIP, or DVD. Please be sure to bring a backup USB flash memory drive or CD-ROM just in case of any trouble.

    The name of your presentation file should be a combination of 1) your presentation number, 2) your name, and 3) the number of the presentation room.
    Example: IS-S1-3_H_Hanako Shokaki 8
    You will use the mouse and monitor of the main screen provided on the podium in the presentation room. There will not be a PC on podium. You will have only a monitor and a mouse.
    There is no printer available at Operation Center so make sure to bring the hard copy of your presentation or script with you if necessary..

  • The end of your presentation time will be indicated by a light. Please strictly observe your presentation time.

2. Presenter data submissions

  • Please submit all of your presentation data at Operation Center in the respective building of your presentation located by at least one hour prior to your scheduled presentation. Inform your Hall No. and Presentation No. to the staff at Operation Center.
    Operation Centers are located at:
    For presenter at Room 1 Fukuoka Kokusai Center 1F Entrance Lobby
    For presenter at Room 2 - 3 Fukuoka Sunpalace 2F Banquet Room Lobby
    For presenter at Room 4 - 11 Fukuoka International Congress Center 2F Lobby
    For presenter at Room 12 - 13 Marine Messe Fukuoka 1F Room 12 Lobby
    Operators receive your data and upload it onto the server. Confirm that your data is uploaded to the PC on the operation desk in the presentation room. The host of the meeting is responsible for deleting your uploaded data after the completion of this meeting.
  • Immediately after the speaker ahead of you starts his/her presentation, please take the seat prepared for the next speaker.

3. Note for bringing your laptop PC

  • You may bring your Windows/Macintosh OS laptop. Make sure it is one that has both a USB port and an external output terminal. Only PowerPoint application is available for your presentation.
  • If your PowerPoint file includes a movie file, the organizer recommends that you bring your own laptop PC for your presentation. The organizer's PC may not be able to display the movie properly. Please be sure to bring USB flash memory drive, CD-ROM or CD-RW for backup purposes and also an AC adapter.
  • If bringing an iPad, Windows touch-panel PC or tablet PC, you will be giving a presentation with it connected via a Mini D-sub 15 pin cable (not wirelessly). For an iPad 1, presentation will be displayed only on the external monitor and not on the iPad screen. The PCs made available at the venues do not have touch panel function. If you wish to use a touch panel for your presentation, please bring your own computer.
  • The organizer will provide mini D-sub 15 pin cables only. If you need another type of connector for your PC, please bring it yourself.
  • The resolution of the projector provided at the presentation room is XGA (1024 × 768). Please be aware that if your presentation slides are a different size, the projected image may be degraded.

4. Note for bringing in USB flash memory drive and CD-ROM (CD-R)

  • Data in USB flash memory drive or CD-ROM should be saved using the following procedures in advance.
    * Only PowerPoint application is available for your presentation.
    Your presentation file should be created with MS PowerPoint 2007, 2010, 2013, 2016 for Windows, or MS PowerPoint 2008, 2011 for Macintosh.
    * In order to avoid character corruption, only the following fonts can be used: Century, Century Gothic
    * Regarding the use of movie data, make sure that data is capable of running on either of the following software:
    Windows: Windows Media Player 11
    Macintosh: Quick Time Player 10
    * Cautions regarding video files:
    If the size of video files exceeds 500 MB, please bring your own computer for the presentation.
    Windows: Please make sure that your video files can be played with a codec included in a standard installation of Windows Media Player 11. (WMV format is recommended.)
    Mac: Please make sure that your video files can be played with a codec included in the standard installation of QuickTime Player 10. (MOV format is recommended.)
  • If your presentation file has links to still images, videos, graphics or other data files, please store all such files and make sure in advance that these files can be opened.
    * Make sure that files can be working on PCs other than the one on which the files are created.
  • The following PCs are available for use in each presentation room.
    * OS: Windows 7
    Application software: Windows MS PowerPoint 2007, 2010, 2013, 2016.
    * OS: Macintosh OS X 10.6 or later versions
    Application software: Macintosh MS PowerPoint 2008, 2011.
  • Please make sure that the media is clear from any viruses and the latest security software is installed.


Disclosure of “Conflict of Interest” at the presentation

  • When making oral presentations, presenters are required to disclose the state of conflicts of interest in relation to their presentations. Please display such disclosure information on the screen, in accordance with the disclosure standards and bylaws of the society for which you are making a presentation.
  • Please check the disclosure standards and prescribed formats for each society at the following website:


Cancellation of abstract after the notification of acceptance was issued Absence without notice on the day of the event

Please note that you may be subject to be penalized by your academic society when cancellation of abstract after the notification of acceptance was issued or your absence without notice on the day of the event was confirmed.

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