If you do not receive notifications, please contact the secretariat.
Any inquiries concerning abstracts shall be directed at firstname.lastname@example.org
- Presentation format (lectures, theme sessions)
- Presentation format (digital poster sessions)
- Disclosure of “Conflict of Interest” at the presentation
- Notification of abstract acceptance / rejection and schedule, and future information
- JDDW 2014 society information via the website and the e-abstract application
Presentation format (lectures, theme sessions)
Oral presentations at JDDW 2014 (lectures, theme session presentations) must be computer-based. Please prepare them as follows.
For computer presentations, you can either bring your own laptop, or you can register the data by bringing it on a USB flash drive or CD-ROM. To avoid problems, please bring backup media with you. Other media, such as MO, floppy disk, ZIP or DVD cannot be accepted.
The presentation data file name should be in the following order:
(Presentation No.) (Name) (Venue No.)
Example: [Liver S1-3 Dr. Joe Gastro 8]
At the venue, the presenters will have to manage the equipment and materials on the podium. There will be no PC on the podium but only a monitor and a mouse.
Please prepare any handouts of presentation data yourself and bring the handouts with you. The event venues (such as the Operations Center) will not be able to handle such matters on the day.
- The time to end your oral presentation will be signaled by a light. We request that all presenters observe the time limits.
- All data should be submitted to the Operation Center at the venue. Please inform the Operation Center of the venue name and presentation number no later than one hour before your presentation.
The Operation Center will receive your data and copy it to the server. The copied data will be sent to the presentation venue and will be ready. Please take your seat and wait for your presentation near the seats reserved for the next presenters (at the front left side of the venue). The organizers assume full responsibility for the deletion of the data after the conference.
2014 Operations Center
For presentations at venues 1 to 3
→ Kobe International Exhibition Hall, Building 2 first floor lobby
For presentations at venues 4 to 7 and 11
→ Portopia Hotel, South building first floor lobby (in front of Owada room)
For presentations at venues 8 to 10
→ Portopia Hotel, Main building basement floor one lobby (in front of Kairaku room)
For presentations at venues 12 to 13
→ Kobe International Conference Center, third floor lobby in front of International Conference Room
- Presenters should take seats reserved for the next presenters, immediately after the presenter before you has begun his or her oral presentation.
When bringing your own laptop, please note the following:
- If bringing your own laptop, you can use a laptop running Windows (Windows 7 or later) or Mac OS (Mac OS X 10.5 or later [if not bringing your own, Mac OS X 10.6 or later]) with a USB port. Please use PowerPoint only.
- If your PowerPoint presentation file contains video (movie), we recommend that you bring your own laptop (there is a possibility that the laptop made available at the venues may not be able to play the videos). Even when bringing your own laptop, please bring backup data on a USB flash drive or CD-ROM, in case your computer malfunctions. Moreover, please be sure to bring your PC AC adapter.
- If bringing an iPad, Windows 8 touch-panel PC or tablet PC, you will be giving a presentation with it connected via a mini D-sub 15-pin cable (not wirelessly). For an iPad 1, presentation will be displayed only on the external monitor and not on the iPad screen. The PCs made available at the venues do not have touch panels. If you wish to use a touch panel for your presentation, please bring your own computer.
- When bringing your own laptop, the PC video output cables made available at the venues are of the mini D-sub 15-pin type. Please bring a computer that can connect to such cables. Moreover, if an adapter is required to connect to the cable, please be sure to bring your own with you.
- The resolution of the projectors at the venues is XGA (1024×768). Please be aware that if your output cannot match this resolution, it may lead to compromised image quality.
When bringing a USB flash drive or CD-ROM (CD-R), please note the following:
- When bringing a USB flash drive or CD-ROM, please save your data in the following format.
Use PowerPoint only
Please prepare your data using Windows: MS PowerPoint 2007 or later; or Mac: MS PowerPoint 2008 or later.
To avoid garbage characters, use only the following fonts
Japanese: MS Gothic, MS P Gothic, MS Mincho, MS P Mincho, OSAKA (Mac)
English: Century, Century Gothic
For video, use only video which can be played by the following software
Windows: Windows Media Player 11
Mac: Quick Time Player 10
Caution regarding video files
If the size of the video exceeds 500 MB, please bring your own computer for the presentation.
Please make sure that your video files are playable with the codecs included in a standard installation of Windows Media Player 11. (WMV format is recommended.)
Please make sure that your video files are playable with the codecs included in the standard installation of QuickTime Player 10. (MOV format is recommended.)
- If your presentation file contains links to other data (still images, video, graphs, etc.) please be sure to have the source data saved, and check beforehand that they work correctly.
Note: Please make sure your data work correctly beforehand on a computer other than the one on which the files were created.
- The computers made available for use at the venues will be as follows.
Windows 7 or later
Application software: Windows MS PowerPoint 2007 or later
Mac OS X 10.6
Application software: Mac MS PowerPoint 2008 or later
- The venue Operation Centers will have the latest security software installed on all computers, taking all possible anti-virus measures. However, please bring your own storage media after scanning it with security software with the most recent virus definitions, and confirming that is virus-free.
Presentation format (digital poster sessions)
At JDDW 2014, there will be no poster presentations in paper form. They will be conducted using plasma displays.
- You can make presentations with video.
- The presentation data will be registered in advance, via a dedicated screen on the Internet.
- As full high-definition monitors will be used for the presentations, they will have the same reproducibility as paper. You can browse through the presentation topics at any time during the event using PCs at the conference venue.
Presentation display modes
There are two display modes: [Poster Mode] and [Slide Mode]. You can use Poster Mode mainly and Slide Mode partially to zoom in on slides, or use just one of the two modes.
Not including the title slide, 15 slides can be displayed (3-row, 5-column format).
You can make a presentation displaying one slide at a time.
Creating presentation data
- Please create your presentation data using PowerPoint. Compatible versions are 2007 or later. (PowerPoint 2010 for Windows is recommended)
- Do not create large-sized poster data (as in the past); please create each slide individually.
- Please set the slides to fit a 4:3 aspect ratio.
- Use the following fonts:
Japanese: MS Gothic, MS P Gothic, MS Mincho, MS P Mincho, Meiryo
English: Century, Century Gothic
- PowerPoint files will be converted to images to keep the original layout. Because of this, slide transition animation effects and animations cannot be used.
- You can use video within PowerPoint. You can register up to a total of 200MB of data (PowerPoint file and video). Video is played automatically when the page that contains video is displayed. Please confirm this operation in advance.
- The number of slides you can register is 15 (please state the “conflict of interest” information on the 15th slide). The title slide (presentation title and presenters’ names) will be displayed separately. Please do not include the title slide in the presentation itself.
How to register presentation data
- Please register your presentation data in advance. The link button for the registration screen will be placed on the JDDW 2014 website from September 24 (Wednesday) to October 9 (Thursday), 2014.
- We ask that you register during this period. It is possible to register modifications as many times as you wish during this period. On October 9 (Thursday), the registration screen will be closed and the data cannot be replaced or modified.
- Please note that even if you bring the data to the Operation Center on the day of the conference, you will not be able to exchange it for the data already registered.
- On the day of the presentation, please come to the Poster Reception Table at the entrance to the poster venue, no later than 30 minutes before your presentation.
For more details, please visit the JDDW 2014 website, which will be frequently updated.
Disclosure of “Conflict of Interest” at the presentation
- When making oral presentations, presenters are required to disclose the state of conflicts of interest in relation to their presentations. Please display such disclosure information on the screen, in accordance with the disclosure standards and bylaws of the society for which you are making a presentation.
- Please check the disclosure standards and prescribed formats for each society at the following website: http://www.jddw.jp/english/coi.html#coi_form.
Notification of abstract acceptance / rejection and schedule, and future information
Email notification of acceptance/rejection
Notification of acceptance or rejection and schedule (presentation date, venue, etc.) will be sent by email in July 2014 to the email address you registered when submitting your abstract.
Please be aware that an un-notified absence on the day of presentation may be subject to a penalty by the relevant academic society.
JDDW 2014 society information via the website and the e-abstract application
For JDDW 2014, prior to the conferences, the programs and abstracts for all participating societies, the latest society information, as well as conference information (including venues and vicinity information), will be made available via the website: http://www.jddw.jp/english/index.html “JDDW 2014 KOBE.”.
An e-abstract application compatible with iPhone and Android, etc., will also be released (available from September 1, 2014 to October 31, 2014). Please check the website for more information. You must enter your ID and password to view the abstracts. Please check “JDDW Information” in your English Program for your ID and password.