Presentation format

Ⅰ. For speakers at theme sessions

1. Instructions

(1)  Oral presentations for JDDW 2013 (including those for lectures and video symposia) must be computer-based. Please follow the instructions shown below in making preparations for your presentation.
 

* You may use a laptop PC, USB flash memory drive or CD-ROM (CD-R or CD-RW) for your presentation, but not MO, FD, ZIP, or DVD. Please be sure to bring a backup USB flash memory drive or CD-ROM in just case of any trouble.

The name of your presentation file should be a combination of 1) your presentation number, 2) your name, and 3) the number of the presentation venue in this order.
Example: S1-3_Hanako Shokaki 8

In the presentation venue, you will operate equipment from the podium. There will not be a PC on podium. You will have only a monitor and a mouse.

Also, print out your presentation yourself and bring a copy with you. Please note that the Operation Center is not able to print out your data on the day of the conference.

(2)  The end of your presentation time will be indicated by a light. Please strictly observe your presentation time.

2. Presenter data submissions

(1) 

Please submit all of your presentation data of the respective Operation Center in your presentation venue by at least one hour prior to your scheduled presentation. Report your Hall No. and Presentation No. at that time.

 

The Operation Centers are located at:

  • First to Sixth presentation venues: Hakugyoku Room, First Floor, International Convention Center PAMIR
  • Seventh to Eighth presentation venues: Basement Floor 1, Grand Prince Hotel Takanawa
  • Ninth and Tenth presentation venues: Hagi, Third Floor, Grand Prince Hotel New Takanawa
  • Eleventh to Thirteenth presentation venues: Bara and Yuri, Fifth Floor, Shinagawa Prince Hotel Anex Tower

Operators receive your data and upload it onto the server. At the operation desk in the presentation room, please confirm that your data has been uploaded to the PC at the presentation room and whether it is ready or not. The host of this meeting is responsible for deleting your uploaded data after the completion of this meeting.

(2)  Immediately after the speaker ahead of you starts his/her presentation, please take the seat prepared for the next speaker.

3. Note for bringing your notebook PC

(1)  Either Windows (Windows XP(Service Pack2) or later versions) or Macintosh (Mac OS X 10.5 or later versions) with USB Port can be used. Your presentation should be in PowerPoint only.
(2)  If your PowerPoint file includes a movie file, the organizer recommends that you bring your own laptop PC for your presentation. The organizerfs PC may not be able to display the movie properly. Please be sure to bring USB flash memory drive or CD-ROM or CD-RW for backup purposes and also an AC adapter.

(3)  If you bring an iPad, Windows 8 tablet, or other kind of tablet computer, they will be connected to a Mini D-Sub 15-pin cable for the presentation. (No wireless connection will be available.)
Please note that with iPad 1, images will appear on the external output only, but not on the screen of the iPad 1 itself.
The computers we provide at the venue are not equipped with a touch interface. If you wish to give your presentation using touch functions, please bring your own computer.

(4)  The organizer will provide mini D-sub 15-pin cables only. If you need another type of connector for your PC, please bring it yourself.

(5)  The resolution of the projector provided at the venue is XGA (1024 X 768). Please be ware that if your presentation slides are a different size, the projected image may be degraded.

4. Note for bringing in USB flash memory drive and CD-ROM(CD-R)

(1)  Data in USB flash memory drive or CD-ROM should be saved using the following procedures in advance.
 

* Your presentation should be in PowerPoint only.
Your presentation file should be created with MS PowerPoint 2003 or later versions for Windows, or MS PowerPoint 2004 or later versions for Macintosh.
If the file was created with VISTA, please inform the operators.

* In order to avoid character corruption, you can use only the following fonts.
English fonts: Century, Century Gothic

* Regarding the use of movie data, make sure that data is capable of running on either of the following software.
Windows: Windows Media Player 11
Macintosh: Quick Time Player 10

* Cautions regarding video files:
If the size of video files exceeds 500 MB, please bring your own computer for the presentation.
Windows: Please make sure that your video files can be played with a codec included in a standard installation of Windows Media Player 11. (WMV format is recommended.)
Mac: Please make sure that your video files can be played with a codec included in the standard installation of QuickTime Player 10. (MOV format is recommended.)

(2)  If your presentation file has links to still images, video, graphics or other data files, please store all such files and make sure in advance that these files can be opened.

 

* Also prior to your presentation, you should make sure that you can open all these files on a PC other than the PC on which such files are created.

(3)  The following PCs are available for use in each presentation venue.
 

* OS: Windows 7 or later,
Application software: Windows MS PowerPoint 2003 or later.

* OS: Macintosh OS X 10.6 or later versions,
Application software: Macintosh MS PowerPoint 2004 or later.

(4)  Please make sure that the media is clear from any viruses and the latest security software is installed.

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Ⅱ. For speakers at poster sessions

1. Presentation times and discussions

Presentation times and discussion times for general topics are as follows:

The Japanese Society of Gastroenterology
Excellence topic (presentation 5 min, discussion 3 min/total 8 min)
General topic (presentation 4 min, discussion 2 min/total 6 min)

Japan Gastroenterological Endoscopy Society
Excellence topic (presentation 5 min, discussion 3 min/total 8 min)
General topic (presentation 4 min, discussion 3 min/total 7 min)

The Japan Society of Hepatology
Excellence topic (presentation 7 min, discussion 3 min/total 10 min)
General topic (presentation 3 min, discussion 3 min/total 6 min)

The Japanese Society of Gastroenterological Surgery
Excellence topic (presentation 4 min, discussion 3 min/total 7 min)
General topic (presentation 4 min, discussion 3 min/total 7 min)

The Japanese Society of Gastrointestinal Cancer Screening
Excellence topic (presentation 5 min, discussion 5 min/total 10 min)
General topic (presentation 5 min, discussion 5 min/total 10 min)

The Japanese Society of Digestion and Absorption
General topic (presentation 4 min, discussion 3 min/total 7 min)

* Speakers are asked to come to the poster reception table at least 30 minutes before their presentations. After registration, please stand in front of your posters.

* In case of absence without notice on the presentation days
Please note carefully that if you are absent from your presentation without giving prior notice, you may be subject to a penalty by the relevant academic society.

2. Putting up posters

(1)  On the day of presentation, please report to the poster registration desk in front of the venue before putting up your posters. (Sakura and Uzushio on the Basement Floor 1 of Grand Prince Hotel New Takanawa; Asama-Daisen on the Fifth Floor of Shinagawa Prince Hotel Anex Tower)
(2)  A panel W 90 cm x H 210 cm (see below) with the topic number for each topic will be provided at the venue. Please provide the topic name, society name, speaker name, and the posters with presentation details in accordance with the panel standards.

(3) 

Please disclose any conflicts of interest at the bottom of the board.

Poster

(4)  Please put up/take down posters at the prescribed place during the following time periods on the day of the presentation. Pushpins for fixing the posters are provided at the poster presentation venue.
  • Putting up posters: 9:00-10:00 on the presentation day
  • Taking down posters: 17:00-18:00 on the presentation day
 

* To avoid disturbing other presentations, please do not take down posters while other sessions are in progress.

(5)  Please make sure that the presenters themselves take down and bring back the posters used for the presentations. A delivery service for the removed posters is available (charged service) at the delivery counter at the poster and commercial exhibition venues (Uzushio and Sakura on Basement Floor 1 of Grand Prince Hotel New Takanawa; Fifth Floor Lobby of Shinagawa Prince Hotel Annex Tower). We remind you that it is your responsibility to look after the presentation posters.

(6)  Presentations and discussions will be held in front of each poster at the poster venue. Please make sure to stand beside or in front of the applicable poster at the time of your presentation. Note that speakers must pick up a speakerfs ribbon at the poster reception desk, and wear it so that it is clearly visible during the presentation.

(7)  Question sheets regarding poster presentations will be provided at the venue. Participants are asked to place their question sheets into a collection box, or submit them at the poster reception desk. The questions will be answered directly by each presenter. The questions may be selected at the time of the discussion, at the discretion of the chairperson.

Ⅲ. Disclosure of conflicts of interests during presentations

Potential conflicts of interest must be disclosed when making oral presentations. This information must be shown using the disclosure statement of your society on the screen for lectures and on posters for general presentations.

Disclosure standard and statements of the various societies can be found at the below URLs. Prepare your statement accordingly.

Conflict of interest disclosure statements for presentation
http://www.jddw.jp/english/coi.html#coi_form

Ⅳ. Notice of acceptance and dates, and further information

1. Notice of acceptance e-mail

  • A notice of acceptance and dates (presentation times, venue, etc.) will be sent to the e-mail address registered at the time of topic application in July. Please contact the Secretariat if you do not receive this notice.
  • The names of affiliated organizations registered as "Other" will be published in a collection of abstracts under an abbreviated name decided by JDDW. Please check content changes in the test e-mail and the notice of acceptance e-mail.
  • Changes and cancellations after the topic application deadline
    To make changes or cancellations after the deadline for topic applications, please e-mail or telephone the Secretariat, keeping at hand the notice of registration completion that was sent to you at the time of application.
    JDDW will accept only name, affiliation and others not for abstract.

    Please note carefully that if you fail to appear on the day of the presentation, without due notice, a penalty may be imposed on the academic society you are affiliated with.

2. Caution regarding changes to web sites

If there is any change to the above details from now on, notification will be provided via our web site. Please take care to check the site regularly for the latest content and information. (also available in Japanese)

Ⅴ. Publication of information on academic societies participating at JDDW 2013 on the web

The programs of all academic societies participating at JDDW 2013, as well as all abstracts, the latest information on societies, event venues, an area guide, and other useful information will be published on our web site before the event.
We expected to post details of academic societies on the web site progressively. To view academic information such as abstracts (with full text search), you must log in using the common user name and password for your participating academic society. (2013 abstracts are expected to be available in late August 2013.)
To find out how to check your user name and password, click here.

Ⅵ. JDDW 2013 program and abstracts on CD-ROM

We have created an abstracts collection CD-ROM with search functionality that can be used on either a Mac (OS X 10.5 or later) or Windows PC (Windows XP (SP2) or later). Copies of the abstracts CD-ROM will be distributed to everyone registered for JDDW 2013 on the day of the event. At the conference venue, PCs will be made available to enable the use of the CD-ROM.

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